Trade documents

Fill once, then download any of eight export documents as PDF or Word: invoices, packing list, purchase order, shipping instructions, VGM declaration, bill of exchange and the covering letter to your bank. Totals, weights and amounts in words are calculated for you.

Exporter / seller (you)

Name

Address

Country

Email / phone

IEC (Importer-Exporter Code)

GSTIN

Buyer / importer

Name

Address

Country

Email / phone

Tax ID (VAT / TRN / EIN)

Shipment & terms

Document no.

Date

Currency

Incoterm

Port of loading

Port of discharge

Final destination (country)

Country of origin of goods

Shipment / validity

Payment terms

Bank details

Buyer's order no. & date

Terms & notes

Goods

Find a product's code on the HS classifier page.

Description

HS code

Quantity

Unit

Unit price (USD)

Total USD 0.00

Usually required, still empty:

Your name and address
Buyer's name, address and country

Drafts in the standard layout — check every field before sending. Your own details are remembered in this browser.

Are these documents official? What else is needed?

Invoices, packing lists and purchase orders are your own business documents: you make them yourself (on your letterhead) — no government website issues them.
They must be signed by you or an authorised signatory (a digital signature is accepted for the GST invoice).
The commercial invoice is also your GST tax invoice: it needs your GSTIN, a consecutive invoice number, 8-digit HS codes and the export endorsement (LUT/bond or IGST). If your turnover is above ₹5 crore you must first register it on the GST e-invoice portal and print the IRN/QR on it.
Official steps happen elsewhere: your CHA files the shipping bill on ICEGATE with the invoice and packing list; the certificate of origin comes from DGFT's e-CoO portal or a chamber of commerce; some countries need the invoice attested (e.g. UAE: MoFAIC attestation for invoices of AED 10,000 or more).
The proforma invoice is only a quotation / advance-payment request — not a tax invoice.